Costs for Domestic Travel

Costs for Domestic Travel

In another post, we looked at the costs of food and drinks while traveling and how Per diems may make it easier to handle the corresponding paperwork. Usually more strict requirements apply for travel costs and it is not as easy to avoid the nitty-gritty. In this post...
Time Sheets As A Tool For Accountability

Time Sheets As A Tool For Accountability

For many not-for-profits, staff is one of the key expenses for their work. While many funders do not like to feel they are subsidizing salaries, and prefer to contribute to real, tangible activities and products. That makes staff salaries a sensitive part of any...
Food and Drinks and Per Diems

Food and Drinks and Per Diems

In my previous post I wrote about proof of delivery – what is needed to be able to prove and justify expenses properly. I used an example of an event in a hotel which included lunch and coffee breaks. But I did not specifically touch upon food and drink expenses. In...
What is proof of delivery (1)

What is proof of delivery (1)

How do you account for expenses? I don’t mean, how do you book them. I mean, what documentation do you collect and keep, to make sure (and be able to show) that the expenses are real? In other words, what is your proof of delivery? In one of my previous blogs I...
What are prepaid expenses and payables?

What are prepaid expenses and payables?

Are you also receiving all sorts of invoices for next year these days? I got mail from insurance companies, my newspaper subscription, office rent and whatnot. Companies asking me (or my organisation) to pay upfront for services they will provide to me in the future,...
What is an expense in accounting?

What is an expense in accounting?

What is an expense in accounting? What kind of question is that?????? Read on and you will understand the question and why it is relevant. I promise! My motto is Finance is for Everyone and I stand by it always. With this I mean to say that everyone in your...